Secretary to Senior management | up to 40K

Job Responsibilities:

• Provide secretarial and personal support to Senior Management
• Establish good understanding on management's schedule, to well organize the time on calendar, coordination of business travel and meeting; to provide timely reminder as required
• According to Company's travel & accommodation policy to provide relevant arrangement on flights, trains, hotels and car services; anticipates and coordinates logistics needs, include but not limited to directions, commuting time and ground transportations, passport and visa processing
• Assist in coordinating internal/ external meetings and conferences
• Assist for the ad hoc matters per request
• Arrangement of departmental staff's business travel arrangement and review the Travel & Entertainment reimbursement documents
• Coordinate and arrangement of meetings within & outside department, meeting rooms and conference call set up matters and preparation of presentation materials
• Handling of staff and office administrative matters such as timesheet checking, insurance claim, leave control monitoring, training recording, attendance monitoring, orientation matters with new join staff, maintenance of share drive folder, ad hoc tasks, etc.
• Carry out the staff and office administrative tasks.

Job Requirements:

• Degree holder in admin with experience in secretarial/ administration support;
• At least 3 years relevant work experience
• Solid experience in secretarial/ administration support
• Strong written & verbal communication skill (English, Cantonese and Putonghua) and interpersonal skills
• Able to perform well in fast-paced, deadline drives and service oriented environment
• Self-motivated, positive attitude with strong sense of responsibility and demonstrate high level of professional integrity
• Proficiency in computer applications, i.e. MS Word, Excel, PowerPoint, Outlook

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer HKD1000 in Apple gift cards for every referred candidate who we place in a role. Terms & Conditions Apply. https://www.ambition.com.hk/refer-a-friend