Executive Assistant to Chairman

Job Duties

• Manage the Chairman's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders
• Prepare agendas, take meeting minutes, and distribute information to meeting attendees as needed
• Make domestic and international travel arrangements for the Chairman, including booking flights, hotels, ground transportation, and arranging itineraries
• Serve as the primary point of contact for the Chairman, screening and prioritizing incoming communications. Review, prioritize, and respond to emails on behalf of the Chairman.
• Provide administrative support, such as drafting correspondence, preparing presentations, and compiling reports
• Anticipate the Chairman's needs and proactively address issues before they arise
• Maintain the Chairman's contact lists and database of key information
• Handle sensitive and confidential information with the utmost discretion and professionalism
• Assist with special projects and other duties as assigned
• Collaborate with other executives and departments as needed.
• Assist with special projects, research, and analysis.
• Support on the personal matters as requited

Qualifications and Skills

• Bachelor's degree or equivalent experience
• Minimum 8 years of experience as an executive assistant or in a similar high-level administrative role
• Exceptional organizational and time management skills with the ability to prioritize and multitask
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong problem-solving and decision-making abilities
• Discreet and able to handle confidential information with the highest integrity
• Flexible and able to adapt to changing priorities and demands
• Willingness to work extended hours as needed

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer HKD1000 in Apple gift cards for every referred candidate who we place in a role. Terms & Conditions Apply. https://www.ambition.com.hk/refer-a-friend