Admin Assistant (Finance Dept)

Finance & Operations:

• Process invoices on SAP Concur, including data entry, image uploads, and cost allocation. Coordinate approvals, track payments, and maintain the Invoice Log.
• Manage staff eClaims (cash and corporate card), including filing, generating XML files, and instructing the Processing Team for payments.
• Set up new bank accounts for employees in ESS, maintain static data, and generate reports for Compliance and Finance Teams.
• Serve as the main contact for external vendors, handle queries, set up new vendors, arrange refunds, and liaise with banks on transactions.
• Manage TP onboarding/offboarding for procurement tasks, including KYC screening and BP creation in Avaloq.
• Compile data for monthly claims expense and carbon emissions reports.
• Update DPS signage maintenance per HKMA requirements.

Corporate Services Support:

• Oversee office cleaning, daily plant watering, and quarterly carpet/water tank cleaning.
• Greet and check in/out guests.
• Manage conference room bookings and ensure cleanliness.
• Answer general line phone calls.
• Arrange courier services and handle mail.
• Assist with event management (monthly lunches, Chinese New Year, Christmas events, etc.).
• Support tasks related to the Finance & Operations team Head.

Qualifications / Requirements:

• Degree in accounting or finance from a reputable university.
• 2 years of relevant experience in Hong Kong.
• Proficient in written and spoken English, fluent in spoken Chinese.
• Numerically sensitive, quick learner, passionate, and flexible personality preferred.
• Team player with a "can-do" and "willing to learn" attitude.

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer HKD1000 in Apple gift cards for every referred candidate who we place in a role. Terms & Conditions Apply. https://www.ambition.com.hk/refer-a-friend